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Data Lifecycle

Step-by-step operating guidance, expected outcomes, and checks that prevent common mistakes.

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Section 20: Data Lifecycle

20.1 Lifecycle Stages

  1. Creation: Data enters the system via Admin input or Form submission.
  2. Active: Data is encrypted and stored in PostgreSQL.
  3. Modification: Updates are tracked in Audit Logs.
  4. Soft Delete: Data is marked deleted_at but remains recoverable for 14 days.
  5. Hard Delete: Data is permanently wiped from the database.

20.2 Retention Policy

  • Active accounts: Indefinite retention.
  • Cancelled accounts: Data preserved for 30 days, then soft-deleted.
  • Legal Hold: Data retained until the hold is lifted.

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